Fireside Chat: A True Story About a Home Run

“You can’t hit a homerun unless you get up to bat.” I am not the best baseball player.  In fact, if you were picking your team you wouldn’t select me.  But I did learn that I can hit a homerun. Let me tell you a story about how I hit a home run out of the ball park.

I was applying for Graduate Dean Positions.  I had served as an Associate Dean and then Interim Dean.  I knew it was common practice at many universities, although not at all, that the internal candidate is passed over. Partly because faculty know where your “warts” are or “you can’t be a prophet in our own backyard.”  It was clear to me that I better hedge my bets.

My campus was searching for the Dean of the Graduate School.  As Interim Dean, I knew I had a shot at the position.  I also knew that I better look for a position outside the university.  I began applying for positions.  It takes a lot of work to apply for an administrative position (but that’s a story for another fireside chat.)

There was one position open at a major research university. I had been on that campus to recruit grad students for my campus at the time.  I was so impressed by the people I met and the beautiful campus.  I could feel the positive energy of that campus and I knew I would love working there.

While I was there recruiting, I met with the Dean of the Grad School.  He told me that he was never going to retire.  I got depressed thinking “that’s too bad for me”.

Shortly after my recruitment trip, that position came open.  The Dean didn’t retire, he was promoted to VP for Research and that left a vacancy.  A vacancy that I knew I wanted and that all my male colleagues and then some would want as well.

As I made applications to other schools, I thought about that one position I really wanted. I kept thinking that I’d never get that job.  I was listening to the “self-doubt mind gremlins”.  Did I have enough experience? Could I do the job at a large research university?  Would they even consider my application? Those were the self-doubt and lack of confidence issues I was facing.

I also knew there exists gender and implicit bias that women may not be able to lead a male dominant large research-intensive university.  The biases affect the decisions that we make such as – not to apply.  They limit us. Or a I say, they become ingrained as part of our limiting belief systems.

It’s wasn’t uncommon for me at that time to feel that I didn’t deserve the position.  “I’m not as prepared.”  “I need to do more before I am worthy of such a position.” I find these thoughts to be a common theme among many high achieving women.  Studies have shown this as well; “I’m not deserving.”  At times it’s difficult to internalize your own accomplishments.   It’s easier for others to see them before you do.

That’s why mentors (peers included) are so important. They can make a difference.  They see in us what we can’t or don’t see.

So, I hope you get the picture.  I wanted that position and I was letting my limiting beliefs get in the way. I thought, “All the guys will apply, and I won’t stand a chance.”  Then I had another thought, “Yes, they all will apply, but if I don’t – I will never get the job.”  That’s when I realized that if you want to hit a home run, you have to get up to bat!

I did get up to bat.  I put in my A+ game.  I paid attention to every aspect of that application process. Did my homework and then some.  I was ready.

You know what? I hit that home run. I hit that ball out of the park.  I got that position. I was the first female to serve in that position. I was the first person from outside the university they hired for that position. In both cases, it only took 93 years to accomplish that. I served in that position for 12 years and loved every minute.

So, the next time you let self-doubt creep in, remember – You can’t hit a home run unless you get up to bat.

Fireside Chat: Emerging Skill Needed for 21st Century Career Sector

What does it take to succeed in today’s 21stcentury job/career sector?  What is different from yesterday when many of us were entering the job “marketplace”? I actively seek out answers to these are questions to assist graduate students and post docs.

I don’t need to tell you that in the future, more jobs will require an education beyond a four-year degree.  In just a few short years – we know that millions of new and replacement jobs will require a graduate degree.  That is definitely different from yesterday.

Recently, I had the opportunity to serve on the National Academy of Sciences Committee, “Stem Education for 21stCentury” and a panel at the National Summit on Developing a Stem Workforce Strategy. This panel included leaders from a variety of technology industries. We discussed the challenges businesses face in developing the work force and how the skills and knowledge of graduate students are needed and valued even more today.

You read the word stem and you are in social sciences or the humanities, this information is as relevant to you as it is to all graduate students.  How do I know this?

My research comes from interviews and conversations with CEOs and industry leaders; participating on the Council of Graduate Schools Committee “Pathways Through Graduate Education and into Careers”; listening to graduate students, post docs, alumni; attending a conference, “The Future of Work” and engaging business leaders in conversation about this topic.

I have been asking these questions for years and what I recently discovered is that there is a new skill that emerged.  Of the three skills, two were consistently mentioned to me over the years. They are 1) Communication skills both oral and written, and 2) Teamwork, especially interdisciplinary.  The emerging skill that is needed is agility or flexibility.

Communication. It’s important for students and professionals to acquire the capacity to communicate the significance and impact of their work to the public at large. It’s what I call the “So What?” factor. Your work is important to you, but how does it relate or impact me or my stake holders? That’s what the public and policy makers want to know.

Interpersonal communication skills are a critical component of being able to work across disciplines or in diverse groups or committees. They are necessary just to get along in the office or the lab.

Industry leaders emphasized the importance of being able to discuss technical issues with nontechnical individuals.  This essential skill is needed for job success and career advancement. Tied with that are presentation skills. How does one present their information to engage the audience?

It is critical that all graduate students be able to communicate across generations – from Millennials to GenX to Boomers. Each generation has a different style and way in which they like to communicate from texting to face-to-face meetings. It is incumbent upon us to understand how to communicate across different generations and with diverse intelligent lay audiences. We are trained to communicate effectively with those in our disciplines.  We need to expand our skills.  The 3 Minute ThesisTMis an excellent way to practice this.

Teamwork. Why is teamwork so important? Andrew Carnegie said it well.  “Teamwork is the ability to work together toward a common vision.  The ability to direct individual accomplishments toward organizational objectives.  It is the fuel that allows common people to attain uncommon results.”

Developing the ability to work collaborative in a team involves having depth in your discipline and being able to work effectively with colleagues with expertise in other disciplines from diverse cultural backgrounds. You need to be able to work with different research methodologies and work styles. That is the lay of the land today.  This is different from yesterday.

“No problem can be solved alone.”  I heard that repeated numerous times over the last few years.  “This is how industry works” – is what I also heard.  Numerous studies and reports in the literature have documented the importance of the ability to work effectively in teams. Today industry puts people together in teams to solve complex or “wicked” problems or issues. Thus, you need the communication skill set I described above as well as the ability to listen.  Yes, problems are more complex today and that is different from yesterday.

Agility or Flexibility. Being agile or flexibleisthe emerging skill that was emphasized as I visited with alumni in the corporate sector.  As I listened to leaders and alumni from Non-profits, the Chemical industry, the Tech industry, Textile industry, as well as the law industry, the message was the same.  They told me that to be successful and to advance in your career, you need to be agile and flexible.

You need to “Think Big, start small, and move fast.” “Change will be rapid and disruption intense.” You may be working on one project today and have to totally change direction tomorrow or change projects as the company is moving in a new direction.

You need to be able to shift gears quickly and often. If you don’t or can’t, you will be left behind. That message came through loud and clear as I spoke with alumni and industry leaders from across the country.

For you to bring value to the workplace, you have to bring you’re A+ game.  That includes having these three skills in your “tool box.”  That’s what’s different from yesterday.

Fireside Chat: How to Be Successful at a Conference

You are prepared to attend the conference.  You’ve done you preplanning.  Now what?  Let’s talk about being at the conference and what you can do to be successful.

Imagine – see yourself at the conference. See yourself walking with confidence the whole time you are at the meeting. Even if you are an introvert like I am.  It’s important that others perceive you as having confidence.  I always say – Walk like you are in NYC (New York City). That is, walk like you know where you are going even if you don’t.  Don’t appear like a deer in headlights.

Name tags – pesky and annoying as they are, they are important. A valuable lesson I learned from a politician was to wear your name tag on your right side.  It feels comfortable and natural for me to place it on my left side given that I am right handed.

The politician explained to me that the reason for wearing the name tag on the right side was so when you extend your hand to shake and introduce yourself with your name, that person you are meeting can look up from your hand/arm to your name tag and see your face.  The association of name and face is important and helps people to remember who you are.

If your name tag is on the left side, then the person you are meeting has to lean over to read your name while trying to shake your hand and then back to see your face. It doesn’t flow.

What do you do if that name tag is on a string?  Never fails that string is too long. For me, I find the name tag on the string hangs down to my midsection.  I don’t want someone bending down to read my name tag around my stomach.

There is an easy fix. I always pack two magnets. I place one magnet on the inside of the back portion of the plastic cover of the name tag and the other magnet behind my jacket or shirt on the RIGHT side and not hang the name tag on the string.

If I forget to bring my magnets then I tie up the string to shorten it.  That just doesn’t work ask well as having the name tag on my right side.

Appearance – Be mindful of what you wear to the conference. Your appearance is so important. You have less than 10 seconds to make that first impression and it is a lasting one.

It’s not easy to interpret what is meant by business casual, especially for women.  For the men, it usually means a shirt, no tie, and a jacket or a golf shirt and jacket.   For women there is not a standard business casual uniform. So what I say is this … it’s not tee shirts and flip flops.

You always want to look like the professional you are. Most decisions about a person are made nonverbally as you walk through the door.

Quick Recap

  • Remember name tag on the right side
  • Walk with confidence.
  • Dress and look like a professional who already has the job
  • Enjoy the conference!

Fireside Chat: Conference Job Search Strategies

My niece called the other day asking for assistance. She was going on the job market and attending a conference where company reps and recruiters would attend. The first thing I asked her was, “Has your major professor talked you about what to do?” I wasn’t surprised by her answer – no.  So, I told her that she wants to be better prepared than I was attending my first meeting.

I remember my first conference – early on in my graduate career.  I was clueless of what to expect. Good thing I wasn’t on the job market. Good thing I had a fellow grad student with me. Together we managed to navigate the large meeting and exhibits.

If I knew then what I know now, my first meeting would have been even more successful.  First thing I do now is to scan the pre-program to identify speakers with whom I want to connect.  I may do some research on them.  Read some of their papers. Check them out on LinkedIn and Google them.

Next, I prepare a question or two to ask. A question that is more open ended. One that requires more than a yes or no answer. I always like to follow up with a “How so?” You always get more information that way.

When scanning the program I look for any pre-conference workshops where I can add something of value to my “tool box”.  Find additional people with whom I can connect.  I look for any dinner or reception opportunities where I can network.

Coffee breaks are important times.  I use them to seek out people I want to meet or with whom to reconnect.  I’m always keeping my network current.  Finding out new pieces of information that can be helpful. Sharing what I am doing is important so my information gets circulated as well.  Plan coffee breaks well – they are important.  Make sure you plan to get some coffee too!

Go to the meeting prepared.  Have you ever thought about your business cards? What you don’t have one? Even graduate students need a professional business card with current information. Business cards are important. I always present my card with my name facing the individual to whom I am giving the card.  Why would I do that?  I want them to remember me and know my name.  It’s also very appropriate in different cultures to do it that way.

You can present your card to the speaker or to your new contact and write on the back of the card the question or the “ask” you want the person to do.  For example, you may want to ask for a copy of their paper or survey instrument.

Write that ask on the back of the card.  This serves as a reminder to your new contact of what it is you are wanting. It also helps them remember you when they return home. That is important!

You may be asking your new or existing contact for a referral.   Maybe this person can’t assist you. Always ask, “Professor Smith, who would you recommend I speak with about X?”

They may give you a name of a person to contact. You can write that on the back of the card they gave you. Always ask Professor Smith if you can use their name when making contact with the person.  That will assist you in your next step when you reach out to that contact you are now connected through Professor Smith.

Something simple as, “Mr. Newperson, Professor Smith suggested that I contact you regarding X.”   The door is now open for you to engage Mr. Newperson in a conversation.

When you are meeting someone and exchanging business cards, take an extra second to carefully present your business card so the person receiving it can read your name.  When you receive theirs, take a moment and read it before putting it in a safe place.

I make sure I have two designated places to store my business cards. One place is for my card, so it is readily available when needed – I don’t want to fumble around looking for my card. The other place is for the cards I receive. Never shall the two meet. That could be embarrassing if they get mixed together and you give out someone else’s card for yours. I also don’t want to be seen shuffling though business cards to find mine – I did that once – not recommended.

It doesn’t take much to be prepared and your time and effort will pay off in a successful experience at the conference. Much like my niece’s experience was.

Here is a quick recap.

  1. Prepare before the meeting by scanning the program
  2. Planning your strategy for each part of the program
  3. Draft a few ice breaker questions
  4. Have your business cards ready
  5. Ask for a referral